Frequently Asked Questions

• How much does registration cost?

  Registration costs $15 per student, $15 per group leader.

• Is food provided?

  Yes, we have a full continental breakfast available consisting of bagels, donuts, yogurt, and fruit along with coffee, juice and tea. Lunch for participants is provided by Trillium Catering and includes a sandwich, fruit, and cookie of the student’s choosing. To help us prepare in advance for such a large group, lunch preferences are made when participants register. Please be sure to note any food allergies or dietary restrictions when registering.

• What should my daughter/student bring to the conference?

  Please wear comfortable walking shoes and dress appropriately for the weather. While most workshops are indoors, participants will be walking around Cornell campus to get to their various workshop destinations whether rain or shine. So please plan appropriately and bring a coat/umbrella if the weather forecast includes rain. Some workshops will be held outdoors too – these are noted in the brochure and online workshop listings. Some clothing suggestions (such as shoes that you don’t mind getting muddy or wearing sunblock) may be recommended for these outdoor workshops – please plan your attire accordingly if you will be participating in an outdoor workshop.

• Are refunds possible?

  Unfortunately, the registration fee cannot be refunded. Though if you must cancel, please let us know as soon as possible so that we might be able to accommodate a student off of the wait-list.

• What happens if I cannot make the conference after applying?

  If you find out that your daughter/student can no longer make the conference after applying, please contact the CCMR Outreach Office (email and phone number below) and let them know that your daughter/student can no longer attend. The registration fee cannot be refunded.

• What if I cannot afford the registration fee?

  EYH does offer scholarships to participants who need assistance with the registration fee. Please call or email the CCRM Outreach Office at the number listed below to find out more information.

• To whom do I make my check out to?

  Cornell University – Please write the EYH Conference and appropriate year in the Memo line

• Where do I send the application form and payment?

  Expanding Your Horizons
  Education Programs Office
  Cornell Center for Materials Research
  631 Clark Hall
  Cornell University
  Ithaca, NY 14853
  outreach@ccmr.cornell.edu
  607-255-9547

  All forms for EYH 2013 must be postmarked by March 22, 2013.

• When does my daughter/student get her T-shirt?

  All student participants receive their free T-shirts at the end of conference and after handing in their evaluations. Adults are welcome to purchase a T-shirt of their own at the conference.

• What if no one can accompany my daughter/student to the conference or if I want to attend the panel discussion?

  We will provide a Cornell Buddy for the day. A Cornell Buddy is a female undergraduate or graduate Cornell student who has volunteered to take the participants to their workshops. Please indicate on the registration application if your participant will require a Cornell Buddy for the day.

  In the event that the parent/adult would like to attend the adult panel while the participant attends her 3rd workshop, we ask that the parent/adult work out a plan with their participant as to how they will reunite. For example, the parent/adult has the option to leave the adult panel early and return to their participant. Alternatively, the parent/adult may work out a plan with other participants and Cornell Buddies to have their daughter accompany them back to the main meeting location. In either event, it is the responsibility of the parent/adult to determine the best way to reunite with their student participant following the 3rd workshop/adult panel.

• Why can't my daughter have a Cornell Buddy if I also attend?

  It’s an issue of safety and security. We must ensure that every participant has a parent/adult or Cornell Buddy present with them at all times to help them make their way around the large Cornell campus. Based on this and the fact that we are limited by the number of Cornell Buddies that volunteer themselves for the day, we must give preference for the Buddies to participants who have no accompanying parent/adult. Should we have an excess of Buddies present on the day of the conference, we can then offer Buddies to accompany participants and their parent/adult.

• Since EYH at Cornell is so popular why don't you run it twice so more girls can have this great opportunity?

  EYH at Cornell is entirely run by graduate student volunteers (with the help of the CCMR Education Outreach office). It is an enormous undertaking to organize this one day conference. It takes more than 9 months of planning by a team of over 30 volunteers and it must be done in addition to the challenging work of our graduate studies. At the moment we feel that running it twice would just stretch us too far, and we would rather run one great EYH conference than two mediocre ones.

• How are the workshops for my daughter assigned?

  Efforts are made to try to accommodate each participant’s workshop preferences, and most do receive their top choices. But please realize that we need to accommodate nearly 300 girls at the conference, so your daughter/student may be placed in a workshop that was not her top pick or that she may not have signed up for. Who knows, she may discover a previously unknown interest in one of these workshops!

• Can I request that my daughter/student be assigned to the same workshops as her friend?

  No, we do not honor requests to match girls with their friends. This conference is a great opportunity for the participants to meet girls from other schools and make new friends. Your daughter/student will be able to catch up with her friends during lunch or at the keynote address.

• What if my daughter/student cannot attend the entire conference?

  Your daughter/student may attend as much as the conference as possible. We will still require the registration fee to be paid in full. Please indicate on your application form which workshop sessions your daughter/student will be attending.

• When will my daughter/student know which workshops she will be attending?

  She will find out on the day of the conference. If she enrolled in an outdoor workshop or one that requires her to bring anything, a mailing will be included in the confirmation packet that is sent out mid-April.

• Will there be transportation between the various workshop locations?

  Yes, buses are chartered for the day to transport participants and their chaperones to several central locations around campus. It is then the responsibility of the parent/adult or Cornell Buddy to make sure that the participant finds the right room & building location for a particular workshop. For those workshops that are farther off campus, rented vans will transport workshop participants and their chaperones to the location. These vans have specific pick up and drop off locations and times that will be provided to the participants who are attending the off-campus workshops

• Will the outdoor workshops be cancelled if the weather is poor?

  No, the workshops occur rain or shine so please wear the appropriate clothing. If your daughter/student is participating in an outdoor workshop, you will receive a list of things to bring to the conference included with the confirmation letter.

• Will I be able to participate in my daughter's/student's workshops?

  Not necessarily. Due to budget, time & supply constraints, some workshops are limited by space and materials and will only be able to accommodate the girl participants. Please note that this is not true of all workshops, but it is advised that the parent/adult check with the workshop leader before trying to participate in the workshop.

• What grades are invited to participate in EYH?

  This year EYH is open to girls in 7th, 8th, and 9th grade.

• Are there other EYH Conferences which might be closer to where I live?

  EYH is a national program. To find other EYH conference visit the National EYH website. In NY state the longest running conferences are this one (held at Cornell in Ithaca, NY) and the New York City/Westchester County Conference. There are also conferences at SUNY Buffalo and the Rochester Institute of Technology.

If you have any other questions not addressed here, please contact the CCMR Outreach Office at outreach@ccmr.cornell.edu or (607) 255-9547

Expanding Your Horizons
c/o Education Programs Office
Cornell Center for Materials Research
631 Clark Hall
Cornell University
Ithaca, NY 14853

eyh@cornell.edu
607-255-9547

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